Frequently Asked QuestionsEverything you need to know
On what days will Academia be closed?
The following is a list of dates Academia will be CLOSED in 2018-2019. Classes will not be held the following days:
Thursday November 22nd, 2018 – Sunday November 25th, 2018: Thanksgiving Holiday
Monday December 24th – Sunday December 30th, 2018: Winter Holiday
Tuesday January 1st, 2019: New Year’s Day
Saturday April 20th, 2019 – Sunday April 21st, 2019: Easter weekend
Monday May 27th, 2019: Memorial Day
Thursday July 4th, 2019: Independence Day
Monday September 2nd, 2019: Labor Day
If your class falls on such a day, please be advised your monthly rate has considered the above holidays. No refunds are issued for the above dates. Unless otherwise advised by an Academia employee, your class will meet as scheduled, year-round.
When will registration open for the 2018-2019 academic school year?
Registration is ongoing.
For our afterschool programs please see: Academia After School Programs
For our preschool programming please see: Academia Spanish Preschool and Little World Travelers Preschool in English
Can’t find what you’re looking for? Need custom scheduling? Email: Info@chicagoacademia.com.
Is it possible to visit Academia in advance of registering?
Do you have a drop-off area?
Where do I enter the building from Madison St.?
Can I wait while my child attends a class?
How can I keep up-to-date on new classes that are available?
Simply “like” our Facebook page for up-to-date information on new classes and events.
Are children taken out of the Academia building for some activities?
Are there additional charges for late pick-up?
What if I cannot get my child to class at the exact start time?
Do you have a scheduled nap time?
I need to drop my child earlier than the start time of the class in order to meet my other commitments. What can I do?
Please contact us if you would like to make arrangements for a more flexible drop-off time. For example, if a morning class starts at 8:30am but you need to drop your child at 8:15am, contact us at email@example.com and we will work with you to find a solution so your child can still attend the class.
If I sign up my child for the after-school program in fall, do they automatically have a place reserved for future semesters?
Yes. Their place is reserved for the full school year. We will contact you before the next semester begins to ask if you want your child to attend the following semester.
How are prices calculated for the after-school programs?
We use the daily rate we advertise, e.g., $24/day and add up the total number of days school is in session. We divide that total into multiple payments to spread the total cost. Your initial registration fee is non-refundable and is a deposit toward the full yearly rate.
How would you describe the learning environment at Academia?
The focus is on fun and making the children curious about the topic. We often start a class with an object or artifact (e.g., a replica of a toy children would have played with in Ancient Greece) and use that as the starting point for the lesson such as, what was it like to be a child living in Ancient Greece? There is also hands-on project work on arts and crafts activities that tie into the class theme. Class sizes are so small that we have a great deal of flexibility to create custom learning plans for regular classes and really tailor the content to one child’s learning goals. We are big believers in outdoor time! Camps and longer classes will always include outdoor time if the weather allows it.
Do you have a discipline policy?
No. We have a fluid approach that focuses on understanding the root cause for the behavior. We will talk to the child sympathetically about how they are feeling. Is the child tired, frustrated, hungry, or overstimulated? We explain if the behavior was inappropriate and why, keeping in mind what is developmentally appropriate for that child. Parents will be informed and we will seek their input and support.
Can children be dismissed from programs provided by Academia?
The Academia team will work hard to ensure children can continue attending our programs and will communicate with parents and staff to address any behavioral challenges. However, any child attending Academia may be dismissed if the Academia management team do not believe the child is benefitting from the program offered or if they are not able to meet behavior expectations given available supports and accommodations.
Academia strives to meet the needs of all students, but may need to discontinue a student’s participation if extensive supports are required that exceed what our staff are able to provide. We also reserve the right to remove students from programs if members of their family are not a suitable match for the Academia community. Academia reserves the right to decline new registrations from previous program participants. Academia is not liable for any additional costs parents may incur as a result of their child being unable to continue participation in a program. These decisions are solely at the discretion of the Director and management employees.
What is your cancellation and refund policy?
Academia Language Preschool and Little World Travelers Preschool
The total payment for the 2018-2019 academic year is divided into multiple payments in order to spread the cost over time. The first payment is due at time of registration (note: this is not a registration fee but a tuition fee that happens to be made at time of registration). This amount will not be refunded in the event of cancellation. Enrollments may be canceled with eight week’s notice. Monthly tuition fees have taken all holidays into account when classes do not occur. No refunds will be given for any such holidays.
After School Program
SPECIFIC DATE PROGRAM
Please email billing@chicagoacadem
FULL SEMESTER ENROLLMENT (full week or specific days of the week for the full semester)
The total payment for the semester is divided into multiple payments in order to spread the cost over time. The first payment is due at time of registration (note: this is not a registration fee but a tuition fee that happens to be made at time of registration). This amount will not be refunded in the event of cancellation. To avoid being liable for the remaining payments for the semester, please email firstname.lastname@example.org at least 30 days before the start of the semester. No refunds for monthly payments will be made within 30 days of the first class date.
For example, if the semester you registered for has a total semester price divided across four monthly payments, you will not be refunded any of those payments unless you cancel within 30 days of the first class’ start date (first day of the Oak Park District 97 school semester).
Academia reserves the right to cancel any class or event that does not meet minimum enrollment. If this happens, you will be notified via email, and a full refund including registration fee will be put back on the card used to register.
In all other cases, registration fees are not refunded if the student cancels their participation.
For more information please see our full Refund and Cancellation Policy.
Do you provide payment plans?
Where can I direct questions about my monthly payments or invoice?
Is the inital payment made upon registration refundable?
The initial payment made upon registration and enrollment is non refundable. For specific refund and cancellation wording, please thoroughly read through the course description prior to enrollment. Email questions to : email@example.com.
Do you accept enrollment for three-year-olds?
We may occasionally have shortened hours and programming for 3 – 3.5-year-olds. However, we do not have any full-day programming for children three and under. Email firstname.lastname@example.org with your specific request or for more information.
Academia’s World Explorers 2019 summer camp is open to children ages 3-10.
My child still needs help going the bathroom. Is that okay?
Children are welcome to visit and attend a trial session prior to being fully potty trained, in anticipation of future enrollment, but the session will be limited to one hour and a caregiver should remain on site.