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Oak Park and River Forest After-School 2019-2020

After-School 2019-2020

Academia’s after-school program offers a comfortable after-school environment and low student-to-staff ratio for homework time, daily after-school Spanish lessons, and cultural-themed arts and crafts. Our new expanded space will allow for gross motor activities, indoor games, and dance, along with a “big kids” chill out and games room. In fair weather, the children spend plenty of time unwinding at Longfellow Park before they return to Academia. Every Wednesday afternoon is pizza party day.

Register now and pay $50 to secure your spot!

Selecting 1-4 days? Switch weekdays at no cost pending space availability.

Academia is now providing a fee reduction program for families with an annual income of $90,000 or less and/or experiencing financial hardship.  A limited number of places are available.  Please see our FAQs for more information on how to register. 

Academia Sibling Discount

Monthly fees as low as $390/month per child when registering siblings!

Academia offers a 15% sibling discount upon registrations for children enrolled in our full-week after-school options from Mann, Hatch, Holmes, Beye, Whittier, Longfellow, Willard, and Lincoln in River Forest on their monthly payments.

Oak Park School District 97

Oak Park elementary students will be picked up at 2:30pm on Wednesday early release days. 

Holmes/Mann/Hatch/Whittier/Beye:

Bus transfer is provided to all District 97 elementary schools north of the freeway. Full-week and 1-4 day selections available.

For children enrolled in 1-4 days, Academia cannot guarantee that you can change which days of the week your child attends, but if space is available, you may switch at any time at no cost.

Longfellow:

We are excited to have two Longfellow pick-up options for the Fall 2019-2020 school year.

» Pick up any time before 6:30pm with our Longfellow full-day option. Children in attendance for our full-day option will have daily after-school Spanish lessons, homework help, cultural-themed arts and crafts, as well as time in our new expanded space.

» New this year is our “short-day” option with pick-up at 4:15pm. Short-day attendance allows for park time, walking transfer, snack, and perhaps time to start homework, but not any additional activities.

Parents can mix-and-match short- vs. full-days by selecting individual days 1-4 from the full-day and short-day sessions.

Don’t know which day to choose? Simply purchase the days you want now—you can always change your 1-4 day selection by emailing billing@chicagoacademia.com at any time.

 

River Forest School District 90

River Forest Lincoln | Willard 

New this year is our “to door” service where children may opt to be dropped off at their homes between 6:00pm and 6:30pm.

A minimum of five children must be enrolled for this service to occur. Parents may choose to pick up their children at Academia any time before the bus leaves or have your child dropped off between 6:00pm and 6:30pm.

Enrollment & Billing FAQs

Is there a registration fee?

Yes, there is a one-time registration fee of $50. This registration fee is non-refundable, and discounts do not apply.

What is the refund and cancellation policy for River Forest schools?

2019-2020 After-School at Academia Refund and Cancellation Policy

River Forest Elementary Schools (no “to door” service)

  • Registration fees are non-refundable, and no discounts will be applied.
  • The first month’s payment is non-refundable and is used to reserve a spot in the after-school program for your child. Should the payment not be made according to the billing schedule, your reserved spot will be forfeited and the paid registration fees will not be refunded.
  • If you pay the $50 registration fee and decided you are no longer in need of the slot, you are not obligated to pay the first month’s or any future payment.
  • Cancellations for bus transport may occur with eight weeks’ notice. Registration fee and any monthly payments prior to last day of attendance are non-refundable.
  • Refunds, credits, or proration will not be issued for registrants who are absent or unable to attend for any reason.
  • Refunds, credits, or proration will not be issued for children who attend a shorter day than purchased.

River Forest Elementary Schools + To Door Service

  • Registration fees are non-refundable, and no discounts will be applied.
  • Enrollment in the “to door service” requires at least three months’ commitment.
  • Payments are made at three months in advance.
  • Once an advance payment is made, no refunds or prorations will occur.
  • Cancellations may occur with four weeks’ notice prior to the next advance payment.
  • Refunds, credits or prorations will not be issued if a parent picks up their child prior to the bus leaving for drop-offs.
  • Children will only be dropped off at their homes or places of residence.
What are my monthly payments?
There are ten monthly payments separate from the registration fee. If the monthly payment is $445/month, the total program fee is $4,450. The “additional details” section of the registration page has detailed information regarding billing and monthly payments for each enrollment selection.
Does Academia offer financial assistance?

Academia welcomes applications for the Fall 2019-2020 after-school financial aid program for households with an annual income of $90,000 or less, or those experiencing financial hardship.

A limited number of places in the after-school program are dedicated to applicants eligible for reduced fees and are only for students enrolling in the program for five days per week. Completion of the financial aid application form and meeting the requirements is not a guarantee that place will be available, as it is awarded on a first-come, first-served basis.

Being awarded a reduced fee and placement for 2019-2020 does not guarantee that the same rate or place will be available the following year.

Academia’s after-school fall 2019 financial aid application here:

Academia After School Fall 2019- Financial Aid Application Form_APRIL 2019

Are holidays, breaks, and institute days included?

Holidays, breaks, institute days, half-days, and other non-attendance days are not included. These days are considered one-day camps or drop-in days for half-days.

To enroll your child for a one-day camp, please see our “Institute Days and Other Holidays” webpage for more enrollment information or email us at info@chicagoacademia.com.

Can I switch weekdays?

 Wittier/Beye, Holmes/Hatch/Mann and Lincoln in River Forest Bus Transport

  • If your child is enrolled in our 1-4 days option with bus transport , you may switch your days of the week at no cost if space is available.
  • Email us at info@chicagoacademia.com to switch your days or to inquire about bus space availability.
  • All refund and cancellation fees, please see our refund and cancellation policy FAQ.

Longfellow Regular and Longfellow Short-Day

  • If your child is enrolled in a regular day or a short-day from Longfellow Elementary, you may mix and match or switch days of the week.
  • You may switch your days at no cost if space is available. To do so, email us at info@chicagoacademia.com to switch your days or inquire about space availability.
  • All refund and cancellation fees, please see our refund and cancellation policy FAQ.
I enrolled for full-week but now need less days. What do I do?
If you switch from full-week to fewer days, all refund and cancellation policies still apply.  Please see our refund and cancellation FAQ.

 

Your registration fee is non-refundable. You must re-enroll your child for your preferred day(s) on our website and pay the registration fee for your child’s updated attendance. Academia cannot guarantee space availability for your new enrollment.

 

Should you enroll your child for our 1-4 days option, Academia cannot guarantee that you can change which days of the week your child attends, but if space is available you may switch at any time at no cost.
Do you have sibling discounts?

Yes, we do!

All siblings enrolled in our full-week program receive a 15% discount off the $445 monthly payment, resulting in monthly payments of $390/month per each child enrolled.

Siblings enrolled in our Longfellow Short-Day receive a 10% discount off the $245 monthly payment, resulting in monthly payments of $220/month per each child enrolled.

Siblings enrolled in our 1-4 days option from any school or our Longfellow Short-Day receive a 10% discount on their monthly payments. Monthly fees will be dependent upon the total number of days selected.

The “additional details” section of the registration page has detailed information regarding billing and monthly payments for each enrollment selection.

Registration fees are exempt from discounts.

What is the refund and cancellation policy for Oak Park schools?

2019-2020 After-School at Academia Refund and Cancellation Policy

Oak Park Elementary Schools

  • Registration fees are non-refundable, and no discounts will be applied.
  • The first month’s payment is non-refundable and is used to reserve a spot in the after-school program for your child. Should the payment not be made according to the billing schedule, your reserved spot will be forfeited and the paid registration fees will not be refunded.
  • If you pay the $50 registration fee and decided you are no longer in need of the slot, you are not obligated to pay the first month’s or any future payment.
  • Cancellations for bus transport may occur with eight week’s notice. Registration fee and any monthly payments prior to last day of attendance are non-refundable.
  • Cancellations for children enrolled in Academia’s walking transfer from Longfellow may occur with two week’s notice. Registration fee and any monthly payments prior to last day of attendance are non-refundable.
  • Academia cannot guarantee that you can change which days of the week your child attends, but if space is available, you may switch at any time and no cost.
  • Parents reducing their time from five days a week to 1-4 days a week will forfeit the paid registration fee and must re-pay under the 1-4 days option.
  • Refunds, credits, or prorations will not be issued for registrants who are absent or unable to attend for any reason.
  • Refunds, credits, or prorations will not be issued for children who attend a shorter day than purchased. 

Attendance FAQs

What is the "to door" service and how do I use it?

During the 2019-2020 school year, Academia will be providing a “to door” service for children enrolled in our River Forest after-school programs.

Children will be dropped off at their homes/places of residence in River Forest between 6:00pm and 6:30pm each day.

Parents may choose to pick up their children at Academia any time before the bus leaves for the “to door” service drop-offs. Refunds, credits or prorations will not be issued should you select to pick your child up prior to the bus leaving for drop-offs. 

A minimum of five students must be enrolled in this after-school program for this service to occur. If bus minimums are not met by August 1, 2019, an Academia Customer Service Coordinator will contact you to let you know.  If the service is unable to occur due not meeting minimum enrollment, your first month’s payment will be refunded. 

Please see our Refund and Cancellation FAQ for further information.

How can I prepare my child for attendance?

Academia holds a weekly Open House on Sundays from 10:00am –11:00am.

We also send out a newsletter the week prior to the first day of school with information regarding pertinent information for attendance.

What are the first and last days of pick-ups?

Oak Park School District 97*: 

  • First day of pick-up will be Wednesday, August 28, 2019
  • Last day of pick-up will be Thursday, June 4, 2019

*Per the Oak Park School District website as of January 2019

River Forest School District 90**:

  • First day of pick-up will be Thursday, August 29, 2019
  • Last day of pick-up will be Friday, June 5, 2020, if there are NO snow days used

**Per the River Forest School District website as of January 2019

Should my child pack a snack?

Yes. We ask that families pack enough snacks for your child’s time at Academia.

My child has an allergy. How does Academia manage this?
Academia informs all families that we aim to be a nut-free space and that their child must not bring any nut products on site. Children with any food allergies cannot take part in Academia programs without providing an EpiPen, which should be provided by the parent to Academia staff upon arrival. We ask that parents of children with allergies help us in our process to protect children by reminding staff that their child has an allergy. We cannot be too careful!
What if my child misses a day?

If your child is sick or otherwise unable to attend as scheduled, please inform us as soon as possible by emailing info@chicagoacademia.com. Same-day attendance changes must be called in or texted to 708-401-0853.

Refunds, credits, or proration will not be issued for registrants who are absent or unable to attend for any reason, or for a shorter day than scheduled.