Text or call Customer Service (708) 401-0888 info@chicagoacademia.com

Oak Park and River Forest After-School

Fall 2019

2019-2020 Academic School Year

Academia’s after-school program offers a comfortable after-school environment and low student-to-staff ratio for homework time, optional daily after-school Spanish or Mandarin lessons, and cultural-themed arts and crafts. Our new expanded space will allow for gross motor activities, indoor games, and dance, along with a “big kids” chill out and games room. In fair weather, the children spend plenty of time unwinding at Longfellow Park before they return to Academia. Every Wednesday afternoon is pizza party day!

Financial aid and scholarships available.

Selecting 1-4 days? Switch weekdays at no cost pending space availability.

Email us at info@chicagoacademia.com to inquire about availability and enrollment or to be placed on a waitlist. 

Academia is now providing a fee reduction program for families with an annual income of $90,000 or less and/or experiencing financial hardship.  A limited number of places are available.  Please see our FAQs below for more information on how to register.

DAILY LANGUAGE CLASS OPTIONS

Spanish for Elementary School Children

A Spanish class for children with minimal exposure to Spanish, or who may be attending Spanish classes in school. The emphasis is on a fun, engaging class in a small group.

  • Available for children attending after-school a minimum of three days per week, to allow for children to progress through the curriculum. 
  • Children must be picked up after 5:30p.m. to guarantee completion of their Spanish class each day.
  • Academia presumes your child will attend this class, unless you wish to ‘opt out’ for your child for the year, or you select one of the other language class options. 

Heritage Spanish

For heritage Spanish speakers, or appropriate for children who attended Spanish immersion programs in the recent past. The emphasis is on a fun, engaging class with a focus on maintaining and developing Spanish speaking skills. 

  • Available for children attending after-school a minimum of three days per week,  to allow for children to progress through the curriculum. 
  • Children must be picked up after 5:30p.m. to guarantee completion of their Spanish class each day. 
  • Please email info@chicagoacademia.com after enrolling through this page to request a place in the after-school Heritage Spanish program.

    Mandarin for Elementary School Children

    Academia will offer a daily, 30-minute Mandarin class in place of Spanish class. There are two options depending upon your child’s previous exposure to Mandarin:

    Beginners Mandarin

    A beginner’s Mandarin class for children with little or no background in Mandarin. The emphasis is on a fun, engaging class in a small group.

    • Available for children attending after-school a minimum of four days per week.
    • Children must be picked up after 5:35p.m. to guarantee completion of their Mandarin class.
    • A minimum of five enrollments must occur before June 30 for the Mandarin language option to commence. Parents will be notified as soon as this threshold has been met. If those numbers are not met, parents will be offered an alternative place, including daily Spanish, or they may request a full refund of all enrollment fees and any other payments made.
    • Please email info@chicagoacademia.com after enrolling through this page to request a place in the Beginners Mandarin program.

    Heritage Mandarin

    For heritage Mandarin speakers, or appropriate for children who attended Mandarin immersion programs in the recent past. The emphasis is on a fun, engaging class with a focus on maintaining and developing Mandarin speaking skills. 

    • Available for children attending after-school a minimum of four days per week.
    • Children must be picked up after 5p.m. to guarantee completion of their Mandarin class.
    • A minimum of three enrollments must occur before June 30 for the Mandarin language option to commence. Parents will be notified as soon as this threshold has been met. If those numbers are not met, parents will be offered an alternative place, including daily Spanish, or they may request a full refund of all enrollment fees and any other payments made.
    • Please email info@chicagoacademia.com after enrolling through this page to request a place in the after-school Mandarin program.
    • Parents will be surveyed on their learning expectations for the class prior to the school year starting.

    Academia Sibling Discount

    Academia offers a 10% sibling discount upon registrations for children enrolled in our full-week after-school options. 

    Oak Park School District 97

    Longfellow:

    We are excited to have two Longfellow pick-up options for the Fall 2019-2020 school year.

    » Pick up any time before 6:30pm with our Longfellow full-day option. Children in attendance for our full-day option will have daily after-school Spanish lessons, homework help, cultural-themed arts and crafts, as well as time in our new expanded space.

    » New this year is our “short-day” option with pick-up at 4:15pm. Short-day attendance allows for park time, walking transfer, snack, and perhaps time to start homework, but not any additional activities.

    Parents can mix-and-match short- vs. full-days by selecting individual days 1-4 from the full-day and short-day sessions.

    Don’t know which day to choose? Simply purchase the days you want now—you can always change your 1-4 day selection by emailing billing@chicagoacademia.com at any time.

     

    Holmes/Mann/Hatch/Whittier/Beye:

    Bus transfer is provided to all District 97 elementary schools north of the freeway. Full-week only.

    Email us at info@chicagoacademia.com to inquire about availability and enrollment or to be placed on a waitlist.

    Enrollment & Billing FAQs

    Is there a registration fee?

    Yes, there is a one-time registration fee of $50. This registration fee is non-refundable, and discounts do not apply.

    What is the refund and cancellation policy for Oak Park schools?

    2019-2020 After-School at Academia Refund and Cancellation Policy

    Oak Park Elementary Schools

    • Registration fees are non-refundable, and no discounts will be applied.
    • The first month’s payment is non-refundable and is used to reserve a spot in the after-school program for your child. Should the payment not be made according to the billing schedule, your reserved spot will be forfeited and the paid registration fees will not be refunded.
    • If you pay the $50 registration fee and decided you are no longer in need of the slot, you are not obligated to pay the first month’s or any future payment.
    • Cancellations for bus transport may occur with eight week’s notice. Registration fee and any monthly payments prior to last day of attendance are non-refundable.
    • Cancellations for children enrolled in Academia’s walking transfer from Longfellow may occur with two week’s notice. Registration fee and any monthly payments prior to last day of attendance are non-refundable.
    • Academia cannot guarantee that you can change which days of the week your child attends, but if space is available, you may switch at any time and no cost.
    • Parents reducing their time from five days a week to 1-4 days a week will forfeit the paid registration fee and must re-pay under the 1-4 days option.
    • Refunds, credits, or prorations will not be issued for registrants who are absent or unable to attend for any reason.
    • Refunds, credits, or prorations will not be issued for children who attend a shorter day than purchased. 
    What is the refund and cancellation policy for River Forest schools?

    2019-2020 After-School at Academia Refund and Cancellation Policy

    River Forest Elementary Schools (no “to door” service)

    • Registration fees are non-refundable, and no discounts will be applied.
    • The first month’s payment is non-refundable and is used to reserve a spot in the after-school program for your child. Should the payment not be made according to the billing schedule, your reserved spot will be forfeited and the paid registration fees will not be refunded.
    • If you pay the $50 registration fee and decided you are no longer in need of the slot, you are not obligated to pay the first month’s or any future payment.
    • Cancellations for bus transport may occur with eight weeks’ notice. Registration fee and any monthly payments prior to last day of attendance are non-refundable.
    • Refunds, credits, or proration will not be issued for registrants who are absent or unable to attend for any reason.
    • Refunds, credits, or proration will not be issued for children who attend a shorter day than purchased.

    River Forest Elementary Schools + To Door Service

    • Registration fees are non-refundable, and no discounts will be applied.
    • Enrollment in the “to door service” requires at least three months’ commitment.
    • Payments are made at three months in advance.
    • Once an advance payment is made, no refunds or prorations will occur.
    • Cancellations may occur with four weeks’ notice prior to the next advance payment.
    • Refunds, credits or prorations will not be issued if a parent picks up their child prior to the bus leaving for drop-offs.
    • Children will only be dropped off at their homes or places of residence.
    What is the refund and cancellation policy for the pay in full option?

    If your child needs to leave the program early for any reason, normal cancelation and refund policy applies

    Does Academia offer financial assistance?

    Academia welcomes applications for the Fall 2019-2020 after-school financial aid program for households with an annual income of $90,000 or less, or those experiencing financial hardship.

    A limited number of places in the after-school program are dedicated to applicants eligible for reduced fees and are only for students enrolling in the program for five days per week. Completion of the financial aid application form and meeting the requirements is not a guarantee that place will be available, as it is awarded on a first-come, first-served basis.

    Maximum award for after-school results in a reduction in fees of ten payments of $250/month for one child or multiple children enrolling at $225/month per sibling.

    Being awarded a reduced fee and placement for 2019-2020 does not guarantee that the same rate or place will be available the following year.

    Academia’s after-school fall 2019 financial aid application here:

    Academia After School Fall 2019- Financial Aid Application Form_JUNE 2019

    Are holidays, breaks, and institute days included?

    Holidays, breaks, institute days, half-days, and other non-attendance days are not included. These days are considered one-day camps or drop-in days for half-days.

    To enroll your child for a one-day camp, please see our “Institute Days and Other Holidays” webpage for more enrollment information or email us at info@chicagoacademia.com.

    Can I switch weekdays?

     Wittier/Beye, Holmes/Hatch/Mann and Lincoln in River Forest Bus Transport

    • If your child is enrolled in our 1-4 days option with bus transport , you may switch your days of the week at no cost if space is available.
    • Email us at info@chicagoacademia.com to switch your days or to inquire about bus space availability.
    • All refund and cancellation fees, please see our refund and cancellation policy FAQ.

    Longfellow Regular and Longfellow Short-Day

    • If your child is enrolled in a regular day or a short-day from Longfellow Elementary, you may mix and match or switch days of the week.
    • You may switch your days at no cost if space is available. To do so, email us at info@chicagoacademia.com to switch your days or inquire about space availability.
    • All refund and cancellation fees, please see our refund and cancellation policy FAQ.
    What are my monthly payments?
    There are ten monthly payments separate from the registration fee. If the monthly payment is $445/month, the total program fee is $4,450. The “additional details” section of the registration page has detailed information regarding billing and monthly payments for each enrollment selection.
    I enrolled for full-week but now need less days. What do I do?
    If you switch from full-week to fewer days, all refund and cancellation policies still apply.  Please see our refund and cancellation FAQ.

     

    Your registration fee is non-refundable. You must re-enroll your child for your preferred day(s) on our website and pay the registration fee for your child’s updated attendance. Academia cannot guarantee space availability for your new enrollment.

     

    Should you enroll your child for our 1-4 days option, Academia cannot guarantee that you can change which days of the week your child attends, but if space is available you may switch at any time at no cost.
    Do you have sibling discounts?

    Yes, we do!

    All siblings enrolled in our full-week program receive a 15% discount off the $445 monthly payment, resulting in monthly payments of $390/month per each child enrolled.

    Siblings enrolled in our Longfellow Short-Day receive a 10% discount off the $245 monthly payment, resulting in monthly payments of $220/month per each child enrolled.

    Siblings enrolled in our 1-4 days option from any school or our Longfellow Short-Day receive a 10% discount on their monthly payments. Monthly fees will be dependent upon the total number of days selected.

    The “additional details” section of the registration page has detailed information regarding billing and monthly payments for each enrollment selection.

    Registration fees are exempt from discounts.

    Attendance FAQs

    What is the "to door" service and how do I use it?

    During the 2019-2020 school year, Academia will be providing a “to door” service for children enrolled in our River Forest after-school programs.

    Children will be dropped off at their homes/places of residence in River Forest between 6:00pm and 6:30pm each day.

    Parents may choose to pick up their children at Academia any time before the bus leaves for the “to door” service drop-offs. Refunds, credits or prorations will not be issued should you select to pick your child up prior to the bus leaving for drop-offs. 

    A minimum of five students must be enrolled in this after-school program for this service to occur. If bus minimums are not met by August 1, 2019, an Academia Customer Service Coordinator will contact you to let you know.  If the service is unable to occur due not meeting minimum enrollment, your first month’s payment will be refunded. 

    Please see our Refund and Cancellation FAQ for further information.

    How can I prepare my child for attendance?

    Academia holds a weekly Open House on Sundays from 10:00am –11:00am.

    We also send out a newsletter the week prior to the first day of school with information regarding pertinent information for attendance.

    What time are children attending Oak Park schools picked up on Wednesdays?
    Oak Park elementary students will be picked up at 2:30pm on Wednesday early release days.
    What are the first and last days of pick-ups?

    Oak Park School District 97*: 

    • First day of pick-up will be Wednesday, August 28, 2019
    • Last day of pick-up will be Thursday, June 4, 2019

    *Per the Oak Park School District website as of January 2019

    River Forest School District 90**:

    • First day of pick-up will be Thursday, August 29, 2019
    • Last day of pick-up will be Friday, June 5, 2020, if there are NO snow days used

    **Per the River Forest School District website as of January 2019

    Should my child pack a snack?

    Yes. We ask that families pack enough snacks for your child’s time at Academia.

    My child has an allergy. How does Academia manage this?
    Academia informs all families that we aim to be a nut-free space and that their child must not bring any nut products on site. Children with any food allergies cannot take part in Academia programs without providing an EpiPen, which should be provided by the parent to Academia staff upon arrival. We ask that parents of children with allergies help us in our process to protect children by reminding staff that their child has an allergy. We cannot be too careful!
    What if my child misses a day?

    If your child is sick or otherwise unable to attend as scheduled, please inform us as soon as possible by emailing info@chicagoacademia.com. Same-day attendance changes must be called in or texted to 708-401-0853.

    Refunds, credits, or proration will not be issued for registrants who are absent or unable to attend for any reason, or for a shorter day than scheduled.